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Part IV (B): Post Award Terms and Guidance

Below are descriptions and instructions for each data element you are to include in your post award data entrees.
Note: An asterisks (*) denotes required fields.

*Number of Applications Submitted

Number of applications received for this grant opportunity

Enter the total number of applications received for this funding opportunity. Note: Starting July 2022, grantmakers will submit this data through a single submission mechanism used for all post award data rather than inputting the number manually via the Grants Dashboard. 

Field Type: Integer 

*Number of Grants Awarded

Number of individual grants awarded per grant opportunity  

Enter the number of individual grants awarded for this grant opportunity. Update if changes are made in the grant agreement. 

Field Type: Integer 

Project Title 

Title of funded project 

The project title must match the title provided in the application. 

Field Type: Text 
Character Limit: 300 

*Recipient Type 

Recipient type of award grantee: business, individual, nonprofit, public agency, or tribal government 

Indicate the recipient type:  

Field Type: Radio Button

*Individual Recipient First & Last Name (conditional) 

Recipient’s legal first and last name  

If “Individual” recipient type is selected, provide the individual’s legal first and last name in the respective fields. 

Field Type: Text 

Character Limit: 200 for each field 

*Primary Recipient Name (conditional) 

Name of award grantee 

If “Business,” “Nonprofit,” “Public Agency,” or “Tribal Government” are selected, provide the award grantee (a.k.a. recipient) name (legal name of the principal investigator, project lead, or institution name). Update if changes are made in the grant agreement.  

Field Type: Text 

Character Limit: 200 

*Sub-Recipients 

State agencies indicate if additional recipients (e.g., sub, secondary, or co-recipients a.k.a. co-grantees) were listed in the application.  

Indicate if additional recipients (e.g., sub, secondary, or co-recipients/grantees) were listed in the application.  

Note: The California Grants Portal does not collect additional information about sub-recipients. Site visitors are advised to contact the administering agency for more information about names of additional recipients. 

Field Type: Radio Button 

*Total Award Amount 

Total dollar amount awarded to the recipient through this grant or loan 

Enter the dollar amount awarded to the recipient, as listed on the grant agreement. Think of this as the “grant cost” rather than the “project cost”. Update if changes are made in the grant agreement or if recipient cancels.

Field Type: Integer 

*Total Award Used (required if award is cancelled)

Total dollar amount used by the recipient through this grant or loan 

Enter the dollar amount recipient used before cancelling the project. If no dollar amount used, enter “0”.

Field Type: Integer 

*Matching Funding 

Matching amount from another funding source, if applicable. This may not comprise all additional project funding acquired by grantees.  

If partial or full matching is requested or required by the agreement or voluntarily contributed by the awardee, enter the matched funding dollar amount. If no matched funding is contributed enter “0”. Update if changes are made in the grant agreement.

Field Type: Integer 

Additional info: Award Amount Notes  

Additional details about the award amount  

Provide any additional details, including exceptions, amount or source (state, federal, in-kind, etc.), or limitations, if applicable. 

Field Type: Text 
Character Limit: 300 

*Beginning & End Date of the Project Funded by the Grant 

Expected start and end date of grant activities 

Provide the start and end date per the grant agreement in the respective fields. For grants that are one-time spending opportunities (such as a lump sum payment), the date the grant was awarded serves as both start and end date. If submitting via bulk upload, use MM/DD/YYYY date format. You may need to change your Excel settings to ensure formatting is correct.  

Update if changes are made in the grant agreement.  

Field Type: Date Picker 

*Project Abstract 

Overview of project purpose, priorities, scope, and grant beneficiaries  

Provide a brief outline of the project purpose, priorities, scope, and grant beneficiaries. Beneficiaries include any communities, persons, or entities that benefit from this funding. Update if changes are made in the grant agreement. 

Field Type: Text 
Character Limit: 600 

*Geographic Location Served 

The geographic region of the state served by the grant, including the designated local jurisdiction 

Select the geographic location the grant serves. This should be the area served by the funds. Options are as follows:  

Update if changes are made in the grant agreement. 

Field Type: Radio Button 

*Counties Served (conditional) 

Counties served by the grant 

If “County” is selected in the Geographic Location Served field: 

Online form: Select all relevant California counties.  

Field Type: Checkbox 

Bulk upload: Enter a comma-separated list of all relevant California counties using county name only with no abbreviations or conjunctions (such as “and”). 
Correct: “Orange, Riverside, Sacramento”  
Incorrect: “Shasta County,” “LA,” “Placer and Plumas”  

See list of California counties below for reference.  

Field Type: Text 

Additional info: Geographic Location Served Notes 

Additional details about the geographic location served 

Provide details about geographic locations served by this grant opportunity, with emphasis on priority communities, underserved areas, or communities impacted by and benefiting from the funding.  

Field Type: Text 

Character Limit: 300

*Award Cancellation Notes (required if award is cancelled)

Provide a brief summary on why this grant award is cancelled.

Note: this field is publicly available for grantees.

Field Type: Text 

Character Limit: 300

Last Updated: 10/30/2024