For State Agencies

When submitting grant opportunity information, you do not need to enter grant data into the form all at once. The form is separated into five different sections. You will have the option to save the form at the end of each section and then come back and enter information for the following sections later.
When submitting post award data via online form, you must enter all of the information at once. You can use the data dictionary to identify all needed information in advance of submitting the form.

The grant submission form includes the option to post a grant as “forecasted” before providing the full grant details. The following data are required for forecasted opportunities:

• Grant Title
• Grant ID
  • If an ID is not assigned by the grantmaking agency, a Portal-assigned ID will be used
  • Grantmakers may later edit the grant to include an agency ID (i.e. it’s not a “now or never” scenario)
• Grantmaking Agency
• Grant Description
• Anticipated Open Date  (Approximately when applicants can expect full grant details to be made available) 
  • May be entered as a specific date, a month, “Q1,” “Summer 2020,” etc.

Yes. You’ll be able to log into your dashboard to access any in-progress, forecasted, and active grants. You’ll also be able to create new grants directly from your dashboard.

No. If either the JSON file or the Grants Portal’s WordPress plugin become better options for your agency in the future, you may employ those methods as well, and all will be accessible in your dashboard.

No. Your dashboard will display only the grants that you have submitted. Only the Grant Editor for your agency can see all grants submitted.

Per AB132, grantmaking agencies are required to submit post award data on each awardee for grants closing on or after July 1, 2022.

Grantmaker’s have six months (or up to one year, if needed) to submit post award data after a grant closes.

Visit the State Grantmaker’s Guide on your dashboard for post award details and submission instructions. Note: please log in with your credentials prior to selecting the link.

This option is best if your organization uses a public WordPress website and has IT support in uploading grant opportunities. Your organization’s Grant Contributor must be a WordPress admin.

The State Grantmakers Guide includes instructions on creating accounts, uploading grants, and includes a glossary of terms and fields used in the grants form. 

Yes, Grants Contributors must set up an account in order to submit a grant opportunity. See instructions under the WordPress Plugin tab on the “For State Agencies” page on setting up an account.

No, Grant Contributors only need to submit an Endpoint URL and Authorization Token once. Once an Endpoint URL and Authorization Token are submitted for the Grant Contributor’s first posted grant, the Grants Portal will automatically sync every 24 hours.

The Grants Portal automatically syncs every 24 hours. However, Grant Contributors have the option to force a sync of all published grants by navigating to their Grants Dashboard in the California Grants Portal. Once there, select “force sync” next to any grant. Note: When “force sync” is selected on any grant in the Grants Dashboard, all of the Grant Contributor’s published grants will also sync. Grant drafts will remain unpublished. See step-by-step instructions provided in the State Grantmakers Guide for more details.

Organizations using the WordPress plugin must edit their grants through their WordPress Admin Dashboard, rather than the California Grants Portal. See instructions in the State Grantmakers Guide about editing grants with the WordPress plugin.

Yes, Grant Contributors can use both the WordPress plugin and online form to submit grant opportunities. Grant Contributors should reference the State Grantmakers Guide for instructions on submitting opportunities through the online form. Grant Contributors should note that grants submitted via WordPress plugin must be edited in the WordPress admin dashboard while grants submitted via online form must be edited in the Grants Portal.